Japan Background Checks
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Available. Japanese police certificates will not contain information about criminal convictions when:
1. The period of suspended sentence has ended;
2. The penalty of the crime was a fine, and the crime occurred more than five years ago;
3. The term of the prison sentence ended more than ten years ago; or
4. The conviction was vacated or the criminal was subject to a pardon or amnesty.
Persons convicted of crimes in Japan may obtain court conviction records indefinitely. The headquarters' records section of the Metropolitan or Prefectural police issues certificates which include a nationwide criminal records check.
Certificates of No Criminal Conviction can only be obtained by the subject themselves and are not issued to third parties. To get a police certificate by yourself, you must first get copies of your birth certificate/family register ("Koseki Shohon") and residence certificate ("Jumin Hyo") from your local city hall.The police certificate is issued from the Prefectural Police Headquarters - the Ken Keisatsu Honbu (in Tokyo, this is the Tokyo Metropolitan Police Headquarters, or Keishi Cho). The turnaround time is typically around 2-3 weeks.
Japan does not have an ID card system for Japanese nationals and no such identify verification system is available.
Driving record history is unavailable for third parties.
Available. Records of court judgment are maintained at the relevant office of the District Public Prosecutor's office (chiho kensatucho kirokuka), where the case was heard. However these files are not accessible to the public. There is one third party database in Japan which covers the Tokyo District Court and Tokyo metropolitan area. CRS checks utilizes this database as part of our criminal records check. There is no centralized court registry.
In April 2005 Japan enacted the Personal Information Protection Law to govern the handling and release of personal information. Although the provisions do not relate specifically to screening, the act does state that an individual's consent must be obtained in order to release their personal information to a third party. The release of personal information such as for employment and education verifications is governed by the Personal Information Protection Law in Japan which includes a provision that an individual's consent must be obtained prior to releasing their information to a third party. The law however, does not specify what constitutes consent or what evidence must be provided to prove consent. As such employers have interpreted this in varying ways. Some employers will accept the minimum proof of a signed authorization letter, whilst others may require a copy of the subject's ID or even a phone call to HR from the subject to confirm that they have authorized the release of their information. A small number of employers or schools will refuse outright to release any information. CRS checks will utilize our local researcher network to contact schools or employers. However please be aware additional information might be required by each school and employer due to the reasons described above.
Drug Testing in Japan is relatively new and there is no legislation directly covering if and how a company can drug screen their employees.
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